trade_fair

BELFAIR

 

Annual trade fair for practice enterprises in the centre of Europe that welcomes more than 100 stands per day and about 2000 visitors in total. Trading with other practice enterprises is possible in Dutch, French and English.

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General information

What is BELFAIR about?

BELFAIR is the annual Belgian trade fair for practice enterprises at Nekkerhal Brussels-North. It is one of the largest trade fairs of its type in Western Europe. BELFAIR welcomes more than 230 exhibitors and 2500 visitors in 2 days. The exhibitors are practice enterprises from secondary schools, higher education and adult training.

Where and when will BELFAIR take place?

BELFAIR 2020 will take place on March 12 and 13 at Nekkerhal-Brussels North. The address of the event location is: Plattebeekstraat 1, 2800 Mechelen/Malines (Belgium).

How do I get there?

On the page Venue info you will find all the necessary information.

Is the venue accessible for wheels chairs?

The entrance, boots, stage, toilets and catering are accessible with wheel chairs. For the selection of your boot and other activities such as the Elevator Pitch competition it would be good to inform us beforehand.

Please contact us, if you need any assistance or if you have questions.

How about catering?

Can we order sandwiches beforehand?

Yes, of course. All participants will be informed in advance.

Can we buy something to eat/drink at the venue?

There is catering at the venue. You will find more information on the page Catering in the menu Visit BELFAIR.

How about accommodations?

You will find all the info you need on:

https://visit.mechelen.be/en/logies

Participation

How and when do I register as an exhibitor?

Exhibitors can register until December 13 2019 by clicking on the registration buttons on the Homepage. At registration we ask for preferences on the location of your boot. The floorpan contains 6 zones. The sooner you register, the more chance you will have to be situated in your preferred zone.

How and when do I register as a visitor?

Of course you are welcome to visit BELFAIR with or without trainees. As a visitor you can do live purchases at BELFAIR using trade fair cards. You will find more info below.

Visitors can register until 1 week before the event by clicking on the registration buttons on the Homepage.

How much is the participation fee?

Visiting BELFAIR is free of charge.

Exhibitors will pay a participation fee. They will receive an invoice that has to be paid before the event. The prices are:

  • 200 EUR for 1 day
  • 300 EUR for 2 days

Included is:

  • 1 table
  • 4 chairs
  • a Heras fence that can be decorated
Where can I find the floor plan?

The floor plan is published in the menu Visit BELFAIR. The list of exhibitors, as well as their boot numbers will be published on December 18, 2019.

Where can I find the BELFAIR guidelines?

The BELFAIR guidelines are published in the menu VISIT BELFAIR.

Decoration & set-up

When do I set up my boot?

All exhibitors are expected the day before to set up their boot. Boots can not be set up in the morning, because of security checks.

Boots can be set up on Wednesday between 13h30 and 19h00, on Thursday between 16h30 and 19h00.

How do I decorate my boot?

You can choose between:

  • a Heras fence with a personalized banner with your logo/ campaign/slogan (+ 65 EUR)
  • a Heras fence with fireproof textiles 3m long (+ 5,5 EUR/ meter)
  • your own boot/decorations

Of course you don’t have to pay any supplement, if you already have one of the above mentioned decorations. At registration you will get the opportunity to buy/indicate the decoration that you prefer.

If you use your own materials, make sure that you have a certificate stating that the banner/textiles are fireproof. If you have bought a banner via COFEP in the past, we have a general certificate from our supplier.

Can I use wood, paper, ...etc to decorate my boot?

Make sure to use fireproof or fire retardant materials only, so please don’t use wood or plastic to set up an entire boot. If you do so, this is at your own risk.

It is strictly forbidden to use fire, candles and balloons filled with gas at your boots.

Can I use reception tables instead of 1 big table?

Yes, you can. If you don’t wish use the standard table, you can use 3 reception tables instead. Either you bring your own reception tables or you can rent them at COFEP (20 EUR/table/day).

Please indicate that you would like to rent them at registration.

At what time can I disassemble my boot?

BELFAIR ends at 15h30 each day. You are not allowed to leave or disassemble your boot before 15h30.

 

Decoration & set-up

I want to buy a banner/fireproof textiles at COFEP. What is the deadline?

You can purchase fireproof textiles in different colors until December 13, 2019.

If you would like to buy a personalized banner, you have 2 options:

  • you create your own banner in Indesign or a similar program.
  • COFEP helps you to create your own banner (you provide us with an idea!).

The deadline for option 1 is January 6, 2020.

The deadline for option 2 is November 8, 2019.

The guidelines for the banner are published in the menu EXHIBITOR INFO.

Where can I find the guidelines for the personalized banner?

The guidelines for the banners are published in the menu EXHIBITOR INFO.

What other materials can we buy/rent ?

If you are not able to bring your own reception tables, you can rent them at COFEP. We charge 20 EUR/day for 1 table and 1 fireproof black cloth.

Please indicate that you would like to rent them at registration.

I have purchased/rented materials at COFEP. When and where do I pick them up?

You will be able to collect the purchased or rented materials on the day that you set up your BELFAIR boot. Please go to the COFEP reception at the entrance of the venue.

I am not able to find the certificate that states that my materials are fireproof. What do I do?

For the banners we have a standard certificate from our supplier, so you can use the banner that you have bought at COFEP these last few years.

I you have bought textiles in the past, you should have your own personalized certificate that come along with your delivery. If you have lost this document, you can use your materials at your own risk. We don’t have any duplicates.

Purchases & payment

How do I pay for my virtual purchases as a visitor?

You can pay directly for your BELFAIR purchases if you use trade fair cards. You can order those cards at registration. At BELFAIR you will collect them at the COFEP desk near the entrance. You will receive an invoice for these cards (1 EUR/piece) after registration. We kindly ask you to pay for the trade fair cards before the event.

What is a COFEP trade fair card?

A trade fair card is a virtual credit card that can be used at trading events like BELFAIR.

Who uses trade fair cards?

  • Visitors that don’t have their one practice enterprise (yet).
  • Practice enterprises that know beforehand that they won’t be able to handle all the administration after BELFAIR, such as paying the BELFAIR invoices that they will receive from suppliers.

 

With a trade fair card the client immediately pays for his/her purchase. As a supplier you take note of:

  • name of the client
  • number/reference stated on the trade fair card

After BELFAIR you will be able to collect the amount paid with trade fair cards from COFEBA, the bank of COFEP.

1 trade fair card costs 1 EUR. You will be able to order your trade fair cards at registration. Afterwards you will receive an invoice for the amount of cards that you have ordered. Please collect your trade fair cards at the COFEP desk near the entrance of the BELFAIR building.

How about personal (trainee) purchases?

Each trainee will receive 4000 EUR per BELFAIR day after registration. So if you participate 2 days, each trainee will automatically receive 8000 EUR.

Please note that you don’t have to request this amount. It will be automatically transferred to your bank account.

For Belgian practice enterprises we will use the number of trainees stated in Basic Bank. Foreign PE’s will have to indicate the number of trainees attending BELFAIR.

Activities

Are there any competitions?

Yes! There is an Elevator Pitch competition in the morning, as well as a Mystery Shopping all day long, both organized by COFEP. Please indicate at registration if you want to participate yes or no.

We will publish a time schedule for the Elevator Pitch competition after December 13, 2019. You will receive a personal e-mail/confirmation.

Each day we will announce a top 3 that wins a real prize (tablets, mobile phone, …) for the practice enterprise. Winners will be asked to collect their prize on stage.

The top 5 will get a golden ticket announcing that they might be part of the top 3 that wins a real prize, just before the award ceremony.

Are there any other activities?

Yes! More information will be published soon.

Where can I find the event schedule?

The activities are published on the page Program.

How about sightseeing?

You will find all the information you need on:

https://visit.mechelen.be/whereto-

Join us at BELFAIR 2020!